Starter
Ideal for individual events
Free for our customers · success-based supplier commission
Moments
that connect
AI Platform for Corporate Events
Trusted by leading companies and teams
Your partner for corporate events around the world
Your
01 · Event Planning
Concept creation
Define your desired outcome or goal and we deliver suitable event concepts with various locations and timelines.
- Multiple concepts
- Budgeting
- Logistics
- Date checks
01 · Event Planning
Concept creation
Define your desired outcome or goal and we deliver suitable event concepts with various locations and timelines.
- Multiple concepts
- Budgeting
- Logistics
- Date checks
Event details
Enter your event information to generate a customized plan
Location
Berlin
Date
September 2026
Participants
160
Your company
https://www.acme.inc
Generate event plan
Your event plan
AI-generated recommendations for your event
Venue recommendations
Primary venue
Alternative
Suggested schedule
09:00 – 09:30
09:30 – 11:00
11:00 – 12:30
02 · Event Planning
Supplier sourcing
Our LLM-based search finds the most relevant and suitable suppliers and handles structured RFPs and negotiations.
- Global search
- Comparable offers
- Best terms
Berlin Conference Center
Berlin Mitte
WiFi
Catering
AV Equipment
Parking
€18,490.80
Spreeside Event Space
Berlin Kreuzberg
WiFi
Catering
Outdoor Terrace
Bar
€14,120.00
Estrel Convention Center
Berlin Neukölln
WiFi
Catering
AV Equipment
Translation
€21,300.00
Urban Loft Berlin
Berlin Prenzlauer Berg
WiFi
Kitchen Access
Flexible Layout
Rooftop
€12,840.50
Berlin Conference Center
Berlin Mitte
✕
Services included
WiFi
Catering
AV Equipment
Parking
Venue details
Total price
€18,490.80
Book now
03 · Budget & Compliance
Budget & spend management
Our holistic event spend platform ensures budget alignment, provides detailed reporting and reduces maverick spend.
- Budget overview
- Reporting & analytics
- Financial control
RSVP status
Confirmed · 118
Pending · 27
Declined · 15
118
Confirmed
27
Pending
15
Declined
Budget & spend
Budget
Spent
Venue
Catering
Equipment
Marketing
Staffing
Total budget
€130.000
Total spent
€118.700
Remaining
€11.300
Inbox
View all
Sarah Williams
High
Dietary requirements update
2 hours ago
Michael Chen
Transfer logistics discussion
4 hours ago
System
Venue contract uploaded
6 hours ago
04 · Budget & Compliance
Approval & policies
Steer your organization's event budget and ownership, and ensure procurement and event policies are adhered to.
- Approval logic
- Policy upload
- Preferred suppliers
- CO2 reporting
Collect request details
Information collected from the requester
Event name*Text
Estimated budget*Amount
Business need*Text
Need assessment threshold
DECISION
Estimated budget is below €3,000?
YesNo
No approval required
Low-value events proceed automatically without a sign-off.
Event need assessment
The requester must complete a need assessment that defines the parts to approve.
Yes
No
05 · Event Execution
Participant management
Our platform connects event and participant data to cut coordination efforts by 80%.
- Invites & RSVPs
- Travel data
- Dietary needs
Event progress
78%
LM
Lisa Mayer
lisa_mayer@acme.inc
Tue, 17 July, 18:45
Transfer pending
MC
Michael Chen
m.chen@acme.inc
Tue, 17 July, 14:30
Confirmed
SW
Sarah Williams
s.williams@acme.inc
Edit details
Arrives: Tuesday, 17 July, 20:15
Pending response
Request now
DB
David Brown
d.brown@acme.inc
Wed, 18 July, 09:00
Confirmed
ER
Emma Rodriguez
e.rodriguez@acme.inc
Tue, 17 July, 16:20
Confirmed
JM
James Mitchell
j.mitchell@acme.inc
Tue, 17 July, 22:10
Transfer pending
06 · Event Execution
Event coordination
Our human experts and AI agents ensure all aspects align for a 100% seamless event experience.
- Event execution
- Execution briefings
- High event NPS
Technical preparation & execution
· 4 tasks
Timeline progress
64%
08:00
Stage setup & rigging
Load-in · 30 min buffer
SC
Stage crew
Completed
14:00
Audio system setup
PA, monitors & FOH desk
AU
Audio team
In progress
16:30
Soundcheck
After audio setup · 45 min
AU
Audio + artists
Scheduled
20:00
Artist performance
After soundcheck · doors closed
SM
Show caller
Scheduled
On-site activities
· 3 tasks
15:00
Accreditation desk opens
Crew, press & vendor passes
FH
Front of house
Completed
18:00
Guest registration
Ticket scan & wristbands
RG
Registration team
Scheduled
18:45
Admission & doors
Blocked until soundcheck clears
SE
Security · ushers
At risk
Pricing
The best set-up for your needs
Enterprise
AI platform to manage all company events
Tailored to your organisation
- Everything in Starter, without limits, plus:
Agents source, draft & sync
Experts review, decide & host
Your event, delivered
The Team
Your eventfirst team
AI agents
model agnostic- Supplier sourcing
- Coordination
- Data updates & syncs
- 24/7 heavy lifting
Event experts
human in the loop- Dedicated expert per team
- On-site support
- Capacity for creative work
- Quality assurance
By the numbers
What our work adds up to
Suppliers sourced across our network
>0k
Average savings per event
0%
Saved per event in coordination time
0hrs
“eventfirst is revolutionizing how events are planned in companies.”
Johannes Reck
Co-Founder & CEO, GetYourGuide
Ready for your
next event?
Talk to our expert team with over 25 years of event experience.
Schedule a call with sales
FAQ
Frequently asked questions
Everything about working with eventfirst — pricing, process and onboarding.