Privacy Policy

This privacy policy serves to inform you about the collection and use of your personal data (hereinafter referred to as “data”) in connection with your visit to our website. We may occasionally adapt our privacy policy to reflect changes in functionality or the legal situation. We therefore recommend that you review this privacy policy at regular intervals.

1. Name and contact details of the controller

The controller within the meaning of data protection law is Taskwise GmbH Linienstraße 214 10119 Berlin Tel: +49 158 88279054 E-Mail: support@eventfirst.com Website: www.eventfirst.com

2. Purposes and legal basis of processing

You can visit our website without providing any personal information. If you use our website for informational purposes only, we do not collect any personal data. An exception is made for data that your browser automatically transmits to enable you to visit the website (see letter a) and for information transmitted to us by the cookies we use (see letter b). If you voluntarily provide us with information about yourself, we will process your data on the basis of various legal grounds for the respective purposes we pursue (see the description starting with letter c).

a. Collection of general data and information when accessing the website

Our website collects a range of general data and information each time the website is accessed by a data subject or an automated system. This general data and information is stored in the server log files. The following data may be collected:

The collection and processing of this data is based on Art. 6 (1) sentence 1 lit. b and f GDPR. When using this general data and information, we do not draw any conclusions about the data subject. The temporary storage of the IP address by the system is necessary to deliver the content of our website correctly. Anonymized storage in log files is done to ensure the functionality of the website. In addition, the data is used to optimize the website (e.g., by analyzing the navigation behavior of our customers and their interaction with the website, as well as to evaluate the success of our marketing and advertising campaigns) and to ensure the functionality and security of our information technology systems (e.g., defense against cyberattacks). The data is also required to provide law enforcement authorities with the information necessary for criminal prosecution in the event of a cyberattack. These purposes also constitute our legitimate interest in data processing pursuant to Art. 6 (1) sentence 1 lit. f GDPR. The temporary collection of data for the provision of the website is essential for the operation of the website. Consequently, there is no possibility of objection. The anonymous data in the server log files is stored separately from all personal data provided by a data subject.

b. Cookies

Our website uses so-called “cookies.” Cookies are small data packets and do not cause any damage to your device. They are either stored temporarily for the duration of a session (session cookies) or permanently (permanent cookies) on your device. Session cookies are automatically deleted at the end of your visit. Permanent cookies remain stored on your device until you delete them yourself or your web browser automatically deletes them. Cookies can originate from us (first-party cookies) or from third-party companies (so-called third-party cookies). Cookies have various functions. We use the following types of cookies on our website:

The legal basis for cookies that are strictly necessary to provide you with the service you have expressly requested is Section 25 (2) No. 2 TTDSG. The use of functional cookies and marketing cookies constitutes data processing that is only permitted with your express and active consent in accordance with Section 25 (1) TTDSG in conjunction with Article 6 (1) sentence 1 lit. a GDPR. Your consent can be revoked at any time. You can set your browser so that you are informed about the setting of cookies and only allow cookies in individual cases, exclude the acceptance of cookies for certain cases or in general, and activate the automatic deletion of cookies when closing the browser. If you deactivate cookies, the functionality of this website may be restricted. For more information about the individual cookies and the respective services, please refer to the Cookie Consent Management Tool by clicking on the button marked with an arrow (drop-down menu) for the individual categories (essential, functional, and marketing) or services. You can access the Cookie Consent Management Tool at the following link, where you can also change or revoke your consent at any time:

i. Google Tag Manager

Google Tag Manager is used on our website. Tag Manager is a service provided by Google Ireland Ltd., Gordon House, Barrow Street, Dublin 4, Ireland. This is a support service that allows us to integrate and manage so-called website tags (these may be third-party services) in our website. The following data may be processed:

The data will only be processed if you have given your consent (Art. 6 (1) (a) GDPR/Section 25 (1) TDDDG); however, the data is not collected or evaluated by Tag Manager itself. It is possible that Google may process data in countries outside the EEA/EU that do not have the same level of data protection, which may mean that you cannot enforce your rights or can only do so to a limited extent. Further information on Google Tag Manager and Google's privacy policy can be found at https://policies.google.com/privacy?hl=de and https://marketingplatform.google.com/about/analytics/tag-manager/use-policy/.

ii. Web tracking using Google Analytics

Based on your consent (Art. 6 (1) (a) GDPR/§ 25 (1) TDDDG), this website uses Google Analytics, a web tracking service provided by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland (“Google”). Google Analytics uses “cookies,” which are text files placed on your computer, to help the website analyze how users use the site. The information generated by the cookie about your use of the website will generally be transmitted to and stored by Google on servers in the United States. IP anonymization is activated on this website. If IP anonymization is activated, your IP address will be truncated by Google within member states of the European Union or in other states party to the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be transmitted to a Google LLC server in the USA and truncated there. Google LLC is certified under the EU-US Data Privacy Framework (adequacy decision for the USA). In addition, we have agreed with Google on the application of standard contractual clauses, the purpose of which is to ensure an adequate level of data protection. On behalf of the operator of this website, Google, with whom we have concluded a contract for order processing, will use this information to evaluate your use of the website, to compile reports on website activity, and to provide other services related to website activity and internet usage to the website operator. The IP address transmitted by your browser as part of Google Analytics will not be merged with other Google data. You can prevent cookies from being stored by adjusting your browser software settings accordingly. However, we would like to point out that in this case you may not be able to use all the functions of this website to their full extent. Google provides information on data processing when using Google Analytics at the following link: support.google.com/analytics/answer/6004245?hl=de/. General information on data processing, which according to Google also applies to Google Analytics, can be found in Google's privacy policy at www.google.de/intl/de/policies/privacy/.

iii. Use of Google Ads

We use Google Ads to draw attention to our offers with the help of advertisements. If you access our website via a Google ad, Google Ads will store a cookie on your device. The legal basis for the processing of your data is Art. 6 (1) (a) GDPR/§ 25 (1) TDDDG, i.e., integration only takes place with your consent. The advertising material is delivered by Google via so-called “ad servers.” For this purpose, we and other websites use so-called ad server cookies, which can be used to measure certain parameters for measuring success, such as the display of ads or clicks by users. The Google Ads cookies stored on our website enable us to obtain information about the success of our advertising campaigns. These cookies are not intended to identify you personally. The unique cookie ID, number of ad impressions per placement (frequency), last impression (relevant for post-view conversions), and opt-out information (indicating that a user no longer wishes to be targeted) are usually stored as analysis values for this cookie. The cookies set by Google enable Google to recognize your Internet browser. If a user visits certain pages of an Ads customer's website and the cookie stored on their computer has not yet expired, Google and the customer can recognize that the user clicked on the ad and was redirected to that page. Each Ads customer is assigned a different cookie, so that cookies cannot be tracked across the websites of other Ads customers. By integrating Google Ads, Google receives the information that you have accessed the corresponding part of our website or clicked on one of our ads. If you are registered with a Google service, Google can assign the visit to your account. Even if you are not registered with Google or have not logged in, it is possible that the provider may find out and store your IP address. Due to the marketing tools used, your browser automatically establishes a direct connection to the Google server. We ourselves do not collect any personal data independently in the advertising measures mentioned, but only provide Google with the opportunity to collect the data. We only receive statistical evaluations from Google that provide information about which ads were clicked on, how often, and at what prices. We do not receive any further data from the use of the advertising media; in particular, we cannot identify users based on this information. You may revoke your consent at any time without affecting the lawfulness of the processing prior to revocation. The easiest way to withdraw your consent is via our Consent Manager or via the following functions: a) by adjusting your browser software settings accordingly; in particular, suppressing third-party cookies means that you will not receive any third-party ads; b) by setting your browser to block cookies from the domain https://adssettings.google.de/anonymous?hl=de, whereby this setting will be deleted when you delete your cookies; c) by deactivating interest-based ads from providers who are part of the “About Ads” self-regulation campaign via the link http://www.aboutads.info/choices, whereby this setting will be deleted when you delete your cookies; d) by permanently deactivating them in your Firefox, Internet Explorer, or Google Chrome browsers at the link http://www.google.com/settings/ads/plugin. Please note that in this case, you may not be able to use all the features of this website to their full extent. Further information and Google's applicable data protection provisions can be found at http://www.google.de/intl/de/policies/privacy

c. Contact option via the website

Due to legal requirements, our website contains information that enables quick electronic contact with our company and direct communication with us, which also includes a general address for so-called electronic mail (e-mail address). If you contact us by email, telephone, or via a contact form, the personal data you provide will be stored on the basis of Art. 6 (1) (b) GDPR for the purpose of processing your request or contacting you. This personal data will not be passed on to third parties unless this is necessary for processing your request. After responding to your request, the stored data will be deleted unless we are obliged to store your data due to legal retention obligations.

d. Event Planner

As part of our platform, we offer you the “AI Event Planner.” This is a feature based on artificial intelligence (AI) and machine learning (including so-called large language models) to help you plan, structure, and organize events. When you use the AI Event Planner, we process the following personal data: Input data (prompts): Information that you enter into the text field (e.g., type of event, budget, number of guests, specific requests, mood, venue preferences). Context data: Any linked information from your existing user profile (e.g., past events or saved preferences), if you have agreed to this, in order to personalize the result. Output data: The suggestions, schedules, and texts generated by the AI. Metadata: Time stamp of use, token count, and technical log data. We process your data for the following purposes: Provision of the function: To analyze your inputs and generate corresponding event suggestions, schedules, or ideas (contract fulfillment). Quality and security assurance: To prevent misuse (e.g., generation of harmful content) and ensure the technical stability of AI services. We process the data you provide when creating your event together with your other personal data on the basis of Art. 6 (1) sentence 1 lit. b GDPR (contract performance), insofar as this is necessary for the event planner to offer its functionalities and to create an offer for your event. As part of our platform, we offer you the “AI Event Planner.” This is a feature based on artificial intelligence (AI) and machine learning (including so-called large language models) to help you plan, structure, and organize events. When you use the AI Event Planner, we process the following personal data: Input data (prompts): Information that you enter in the text field (e.g., type of event, budget, number of guests, specific requests, mood, venue preferences).

e. Order processing

We use the data you provide to fulfill and process the order for the execution of your event. The processing of your data is necessary for the fulfillment of the contract with you (Art. 6 (1) (b) GDPR). We transfer your data to vicarious agents (hotels, restaurants, catering companies, and other subcontractors) insofar as we use them to fulfill the order. Once the order has been completed and paid for in full, the data will be blocked for further use and deleted after the expiry of the retention periods under tax and commercial law.

f. Registration for companies

If you are a supplier and are interested in receiving orders via our website, you can let us know by clicking on “Become a partner now.” We process your personal data (in particular title, first and last name, email address, and telephone number) on the basis of Art. 6 (1) (b) GDPR (contract performance) insofar as this is necessary for our decision to work with you.

g. Applications

You have the opportunity to apply for one of the positions advertised on our website. We process the personal data you provide in the application form (e.g., name, contact details, documents such as resumes, cover letters, etc.) on the basis of Art. 6 (1) (b) GDPR for the purpose of processing the application procedure. If we conclude an employment contract with an applicant, the data transmitted will be stored for the purpose of processing the employment relationship in compliance with the statutory provisions. If, on the other hand, we do not conclude an employment contract with the applicant, the application documents will generally be deleted six months after notification of the rejection decision, unless deletion conflicts with our other legitimate interests. Another legitimate interest in this sense is, for example, the burden of proof in proceedings under the General Equal Treatment Act (AGG).

3. Disclosure of your personal data to third parties / recipients of the data

We do not pass on your personal data to third parties as a matter of principle. If data is passed on to third parties in isolated cases, in particular on the basis of Art. 6 (1) sentence 1 lit. b or f GDPR (e.g. to IT service providers such as Amazon Web Services EMEA SARL and Vercel Inc.), this data will of course be treated as strictly confidential. Our service providers are bound by us in writing to comply with the strict requirements of the GDPR and may only use the data for the purposes agreed in the data processing agreements concluded with us.

4. Your rights

You have the following rights with regard to your data processed by us:

The supervisory authority responsible for us is: Berliner Beauftragte für Datenschutz und Informationsfreiheit Alt-Moabit 59-61 10555 Berlin Tel.: +49 30 13889-0 Fax: +49 30 215 50 50 E-Mail: mailbox@datenschutz-berlin.de

5. General storage periods

The general duration of the storage of your data depends on the purposes for which it is stored. As a matter of principle, we delete your personal data when we no longer need it to achieve the purpose for which it was stored, unless deletion is prevented by statutory retention periods (which may arise, for example, from the German Commercial Code or the German Fiscal Code). If a contract has been concluded, your data, in particular data relevant to tax law, will be stored until the expiry of the statutory retention periods, at the latest for 10 years after the end of the contract. In exceptional cases, the general storage period for your data may be up to 30 years, insofar as this is necessary for the assertion, exercise, or defense of legal claims. We will inform you of any deviating storage periods for individual data processing operations at the end of the respective section of this privacy policy.

6. Right to object

You have the right to object to the processing of your personal data on the basis of a legitimate interest on our part or on the part of a third party, in accordance with Art. 21 GDPR, provided that there are reasons for this arising from your particular situation or if the objection is directed against general or personalized direct marketing. In the latter case, you have a general right to object, which we will implement without you having to specify a particular situation. If you wish to exercise your right to object, please send us an email to support@eventfirst.com or contact us by other means (see section 1).

7. Legal or contractual requirement for the provision of data

You are not legally or contractually obliged to provide us with your data. However, please note that we need your IP address, for example, to display our website in your browser.

8. Automated decision-making

We do not use automated decision-making or profiling. As of December 2025